Everything to Know about Microsoft Copilot 365!

Yogesh Pant
Apr 26, 2023

Dreaming, creating, and innovating are aspects of human nature. Each of us aspires to work that fulfills us, whether building a masterpiece of literature, discovering something new, fortifying our communities, or tending to the ill. We all have an innate need to join with the essence of our profession. Today, however, we spend an excessive amount of time working ourselves to the bone at things that drain our creativity, time, and energy. We need more than simply a better approach to carry out the same tasks if we want to reconnect with the essence of our profession. New methods of working are required.

We are putting the potential of future AI to work right now. Introducing your Copilot for work –Microsoft 365 Copilot. Your words become the world's most effective productivity tool thanks to the combination of large language models' (LLMs) capability, your data in the Microsoft Graph, and the Microsoft 365 applications.

According to Satya Nadella, chairman and CEO of Microsoft, "Today represents the next significant step in the evolution of how we talk with computing, which will change the way we work and unleash a new wave of productivity growth." "With our new copilot for work, we are empowering people and expanding access to technology through the most pervasive interface –natural language."

Microsoft 365 incorporates Copilot in two different ways. It collaborates with you and is integrated into the Microsoft 365 applications you use on a daily basis, including Word, Excel, PowerPoint, Outlook, Teams, and more, to free creativity, boost productivity, and develop skills. We are also unveiling a brand-new service today called Business Chat. Business Chat enables you to achieve things you have never been able to do before by integrating with the LLM, the Microsoft 365 applications, and your data, including your calendar, emails, conversations, documents, meetings, and contacts. When you ask a question in natural languages, such as "Tell my team how we updated the product strategy," it will provide a status update based on the morning meeting, emails, and chat threads.

You always maintain control while using Copilot. You choose what to retain, change, and toss. You can now use Word and Excel more analytically, PowerPoint more expressively, Outlook more productively, and Teams more collaboratively.

Microsoft 365 Copilot transforms work in three ways:

Release Your Creativity.

You can jump-start the creative process with Copilot in Word so you never have to start from scratch again. You may edit and revise a first draught that Copilot provides, saving hours of writing, sourcing, and editing work. Copilot is sometimes accurate and occasionally incorrect, but it will still help move you forward. As the author, you are in complete control as you advance your original thoughts while the copilot edits, revises, or provides input. With a simple prompt and the addition of pertinent material from a document you created last week or last year, Copilot in PowerPoint enables you to produce stunning presentations quickly. And with Copilot in Excel, you can quickly analyze patterns and produce polished data visualizations.

Activate Productivity

We all want to concentrate on 20% of our essential job, yet 80% of the time is spent on busy work that drains us. Copilot eases the burden. Copilot in Outlook makes it possible for you to swiftly compose recommended responses and summarize lengthy email conversations, clearing your inbox in minutes rather than hours. And thanks to Copilot in Teams, every meeting is fruitful. In real-time, during a meeting, it may summarize important debate topics, including who said what and where participants agree and disagree, and propose action items. And anybody can use Copilot on Power Platform to automate tedious chores, build chatbots, and turn ideal into a functional app in a matter of minutes.

Data from Github demonstrates that Copilot will enable productivity for everyone. Developers who use GitHub Copilot report being 88% more productive. 74% can concentrate on work that they find more fulfilling, and 77% spend less time looking for knowledge or examples.

But Copilot boosts more than just one person's productivity. It develops a new knowledge model for every organization using the enormous data and insight pool that is now primarily unavailable and unused. Businesses chat all their business data and applications to uncover the details and insights you want from a sea of data, allowing knowledge to move freely across the company and saving you essential time looking for solutions. Business chat may be accessed through Teams, Microsoft 365.com, Bing when logged in with your work account, and other places.

Up Skills Levels

Copilot helps you become better at what you already know how to do and enables you to acquire new skills more rapidly. The ordinary user uses only a few of the hundreds of commands offered by Microsoft 365 –such as "animate a slide" and "insert a table." Now, all of that sophisticated capability is accessible using just everyday speech. And this is only the start.

Copilot will significantly alter how both humans and machines interact. Every new work pattern has a learning curve, but those that embrace it will rapidly gain an advantage.

The Copilot System: AI for businesses

With the Copilot System, Microsoft is uniquely positioned to provide enterprise-ready AI. More than OpenAI's ChatGPT, which is integrated into Microsoft 365, is Copilot. Behind the scenes, a highly developed processing and orchestration engine combines the power of LLMs, including GPT-4, with the Microsoft 365 applications and your company's data in the Microsoft Graphs, which is now accessible to all users through natural language.

Based on the Data from Your Company

LLMs that use AI are trained on a large yet constrained corpus of data. Connecting LLMs to your corporate data in a safe, legal, and private manner is the key to increasing productivity in the workplace. Your content and context in the Microsoft Graph are available to Microsoft 365 Copilot in real-time. This entails that it produces responses rooted in your business content, such as your documents, emails, calendar, chats, meetings, contacts, and other business data, and combines them with your working contexts, such as the meeting you are in right now, the email exchanges you have had on a subject, and the chat conversations you had last week, to deliver accurate, pertinent, and contextual responses.

Built on Microsoft's All-Encompassing Security, Compliance, and Privacy Strategy

All of your organization's critical security, compliance, and privacy rules and procedures are immediately carried over by Copilot once it is linked with Microsoft 365. Copilot is the AI solution you can trust because of features like two-factor authentication, compliance limits, privacy safeguards, and more.

Designed to Safeguard Individual, Group, and Tenant Data

We are aware that consumers are worried about data leaking. Your tenant data or prompts are not used in the training of Copilot LLMs. Our tried-and-true permissions architecture inside your tenancy assures that data won't leak between user groups. Additionally, Copilot uses the same technology we have been using for years to encrypt client data only to show information that you may access on a personal level.

Included in the Applications That Millions of People Use Every Day

Word, Excel, PowerPoint, Outlook, Teams, and more productivity tools that millions of users use and depend on a daily basis for business and life are linked with Microsoft 365 Copilot. With a single design language for prompts, adjustments, and instructions, an easy and consistent user experience ensures everything looks, feels, and acts the same way in Teams as in Outlook.

Designed to Acquire New Abilities

The fundamental capabilities of Microsoft 365 Copilot are a productivity game changer: it can already produce, summarize, analyze, collaborate, and automate using your unique business material and context. But it goes further than that. Copilot can convert a Word document into a PowerPoint presentation by issuing commands to the app (such as "animate this side") and working across applications. Additionally, Copilot is built with learning in mind. For instance, Copilot may learn how to connect to CRM systems of record with the help of Viva Sales in order to include customer information in communications such as interaction and purchase histories. Copilot can carry out more complicated activities and inquiries as it gains knowledge of new topics and procedures.

Devoted to Responsible Construction

Microsoft's AI principles, Responsible AI standards, and decades of research on AI, underlying, and privacy-preserving machine learning serve as our compass. Our AI systems are reviewed by a multidisciplinary team of researchers, engineers, and policy experts for potential risks and mitigations. This includes improving training data, filtering out harmful content, blocking sensitive topics in queries and results, and using Microsoft technologies like InterpretML and Fairlearn to help identify and correct data bias. By highlighting restrictions, providing sources, and encouraging people to examine, fact-check, and update information in light of their subject-matter knowledge, we make it apparent how the algorithm decides what to do.

Taking Risks as We Learn

We are adding Copilot to our productivity products in the coming months, including Word, Excel, PowerPoint, Outlook, Teams, Viva, Power Platform, and more. Soon, we will provide additional details about pricing and licensing. Earlier this month, we introduced Dynamic 365 Copilot as the first AI Copilot in both CRM and ERP, bringing next-generation AI to every business line.

Everybody has a right to discover meaning and purpose in their job, and Microsoft 365 Copilot can support this. We must act properly and swiftly to meet the unmet demands of our clients while also picking up new skills. To receive feedback and improve our models as we grow, we are testing Copilot with limited users. We will shortly extend to more.

How Does Microsoft 365 Copilot Work?

A fresh AI companion now supports the Microsoft 365 applications. By choosing the Copilot symbol from the app's ribbon menu, you may activate it. When you type your desired action (such as "write an introduction" or "arrange a meeting"), a sidebar will appear where you can examine Copilot's suggestions.

There is more to Microsoft 365 Copilot than merely an enhanced way of carrying out the same duties. Its mode of functioning is entirely novel. Therefore, how do you utilize Microsoft 365 Copilot? Microsoft 365 users and Copilot will work together in two ways:

It is linked with the Microsoft 365 products you use daily, such as Word, Excel, PowerPoint, Outlook, Teams, and more, to help you unlock creativity, boost productivity, and improve your abilities.

Microsoft also revealed a brand-new experience called Business Chat. The LLM, the Microsoft 365 applications, and your data are all integrated with Business Chat to provide you access to previously unattainable functionality. Your schedule, emails, talks, papers, meetings, and contacts are all included in this. Using natural language cues like "Tell my team how we updated the product plan" will develop a status update based on the morning's meetings, emails, and chat threads.

How does Microsoft 365 Copilot work? Select your weapon first! Without interfering with your productivity, Microsoft 365 Copilot integrates with your everyday applications, such as:

  • Word
  • PowerPoint
  • Excel
  • Outlook
  • Teams
  • Power Platform
  • Commercial Chat

Are you curious about it? If yes, let's look at utilizing Microsoft 365 Copilot in Word, Excel, PowerPoint, and other applications in greater detail.

How to Utilize Word with Microsoft 365 Copilot?

Copilot collaborates with users in Word to draught, edit, summarize, and produce documents. Users may turn Copilot on in Word by clicking the "Copilot" symbol in the toolbar. Copilot may be used to assist with document generation and editing when it is activated.

This is by far the most used of all the Office programmes. People of different ages use it, from adults to youngsters composing essays.

When you offer Copilot a subject, it will start writing a first draft for you immediately, gathering pertinent information from the internet and a reference book. You could, for instance, utilize it to create an essay on "How to Use Microsoft 365 Copilot."

The Copilot may also improve pre-existing papers by adding fresh content, summarizing data, or completely rewriting texts to increase readability and clarity.

If the text doesn't accurately represent your tone or writing style, you may work with Copilot to balance the two.

Additionally, Copilot may provide suggestions to assist the user in improving their writing, which can strengthen their arguments or eliminate grammatical errors.

How to Utilize Excel with Microsoft 365 Copilot?

You might get fresh perspectives, identify trends, or create aesthetically attractive data visualizations in a couple of minutes using Excel's Copilot. To utilize Copilot, click on the appropriate icon.

To receive concise and understandable statistical data, new users of Microsoft 365 no longer need to learn complex formulae for each column and row.

You may ask Excel's incorporated Copilot feature in the most current version of Microsoft 365 to do all the labor-intensive tasks for you.

How to Utilize PowerPoint with Microsoft 365 Copilot?

The Copilot function in PowerPoint turns ideas into a professional presentation with the use of natural language instructions. To let your imagination go wild, all you have to do is click the symbol.

Users of Copilot may ask the program to produce a sample PowerPoint presentation on a particular product using just the text data and stock photos they currently have on their computer. For instance, you may use it to create a presentation on "How to use Microsoft 365 Copilot."

According to Microsoft, creating simple presentation decks containing speaker notes and citations is possible. It can even sum up lengthy presentations at the press of a button. If a display with 10 slides is too long, you may ask to have it cut down to 5 drops. Additionally, customers may alter layouts, reposition text, and precisely schedule animations using voice commands.

Many popular AI tools like Tome AI already offer this functionality.

How Can Teams Utilize Microsoft 365 Copilot?

Copilot in Teams will boost meeting effectiveness by displaying real-time summaries and action items inside the context of the dialogue. Ask!

Microsoft Teams has been a colossal letdown compared to competitors like Zoom and Google Meet. But the addition of ChatGPT 4.0 Copilot will significantly enhance the user experience.

Microsoft Teams is a great tool for users in the corporate sector to record meeting notes. The Copilot will provide a summary of the meeting and a list of the leading choices taken and the responsibilities allocated to each team member if a team member forgets to take notes during the session.

Microsoft claims that consumers may also ask Copilot to list the advantages and disadvantages of the sessions. The discussion at the next meeting will be more fruitful as a consequence, and pointless topics won't come up again.

How to Utilize Outlook with Microsoft 365 Copilot?

You can streamline and organize your inbox with Copilot in Outlook so that you can spend more time conversing with people who don't even "Start Catchup."

When ChatGPT is linked to Outlook, the Copilot tab is available directly from your email. It allows you to find essential information in a protracted email discussion rapidly. Ask it to provide a paragraph-length summary of the exchange.

Similarly, don't panic if you have yet to check your mailbox after being gone. You may ask for it to give you a quick summary of all your unopened emails.

You may ask the Copilot to compose a response if you are too busy to respond to an email. Since it can understand the context and produce the answer, you only need to read it and click the send button.

Even party invitations for friends and family may be created by users. Provide the Copilot with the pertinent background, and it will handle the rest.

How Does Power Platform Leverage Microsoft 365 Copilot?

Copilot in Power Platform will let developers of all skill levels quickly prototype and iterate on their low-code apps by including two new functionalities to Power Apps and Power Virtual agents.

With the help of Copilot in Power Platform, anybody can automate tedious operations, create chatbots, and convert an app idea into a workable product in a matter of minutes.

Data gathered on GitHub supports Copilot's assertions that it boosts user productivity. Developers that utilize Github Copilot report enhanced productivity by 88%, improved concentration on personally fulfilling work by 74%, and a 77% decrease in time spent looking for information or examples.

What is the Best Way to Utilize Microsoft 365 Copilot in Business Chat?

Business Chat brings together documents, presentations, emails, calendars, notes, and contacts. Users may draw plans based on other project files, summarize chats, create emails, and find critical dates with more ease. You only have to send a message to your Copilot to utilize it.

Microsoft plans to use ChatGPT 4.0 Copilot to update the outdated Business Chats software. Businesses may use this app to interact with consumers and provide simple status updates with graphics and data.

Using an internal Microsoft Graph, Copilot will be able to combine data from many sources and formats, such as papers, presentations, emails, calendars, notes, and contacts.

This allows the client to stay up to date on the development of the product and, if required, ask the service provider to make improvements.

What Else Should You Learn About Copilot?

Do you want to learn more about how Copilot will revolutionize the experience for Microsoft 365 users worldwide? Here is a list of some things we are most looking forward to (and we believe you will be, too).

Natural Language Introduction

The simplicity of OpenAI's ChatGPT should be evident to anybody who has used it so far. Fair enough, the programme is good.

Bing has already included it in its newest Bing Chat function because it is very good at replying and conversing human-like, making it highly user-friendly and straightforward.

Copilot, a component of Microsoft 365 products like Word, will enable communication using straightforward natural language. Copilot will handle the rest if you tell if what you want.

Increased Originality

Since generative AI technology has numerous drawbacks, it cannot be a suitable replacement for real people. However, it may assist creative people in a variety of ways, including helping them to develop ideas, break through creative barriers, and more.

In other words, it offers artists a place to start when they need one and a method to keep going when they need it during difficult times. Copilot may help you identify patterns, compile data (including that from meetings and brainstorming sessions), and assist you in maintaining a professional appearance.

Increased Productivity

Microsoft 365 is a requirement-have for any organization, team, independent contractor, and creative out there since Microsoft's Office products have long been the industry standard in productivity software.

And Copilot promises to increase the use of Microsoft 365's toolkit by providing unmatched access to the enormous repository of knowledge, perceptions, and data currently available. The great majority of professionals using Copilot on GitHub have already reported that it has increased their productivity, attention, and overall happiness at work.

Copilot also looks deeper at how ChatGPT and related technologies will probably be utilized in the future –as helpful virtual assistants and productivity help rather than as stand-alone chatbots. It will undoubtedly alter how everyone uses, interacts with, and views AI.

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Copilot for Microsoft 365 is available.

Select corporate customers are now testing Microsoft 365 Copilot.

Cost of Microsoft 365 Copilot

The pricing of Microsoft Corp.'s Copilot services has yet to be disclosed in detail, although it will vary based on the package you choose.

Depending on variables such as the number of users and the size of your company, the price of Microsoft 365 Copilot may increase or decrease. While some Microsoft 365 subscription plans charge an additional cost to use the service, others do not.


With Copilot, you maintain complete control. What remains, what changes, and what is eliminated is up to you. You can be more creative, analytical, professional, and cooperative with Word, Excel, PowerPoint, and Outlook.                                                                                                      

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