Top 10 Event Apps to Make Your Event Memorable

Yogesh Pant
Oct 20, 2023

In a quest to walk along the rapidly changing technology landscape, we often forget to get time for ourselves. Self-pampering should be the top priority of every working class to keep themselves fresh and filled with innovation and new ideas. For many, it is about watching movies, going out with family or friends, and attending events. Above all, events are the best way to get refreshed, and energized. However, it is not as easy to plan for an event as it seems like. But as we know there is an app for every purpose and event apps are not new additions. 

These apps can help individuals plan, execute, and deliver a successful event experience regardless of its type. No matter whether looking for a music concert, a stand-up comedy show, conferences, or corporate events, there is no dearth of event apps available on the App Store and Play Store

As more and more people are embracing this change and have started to rely heavily on such applications, event apps development has emerged as a lucrative business idea. If you are also thinking of developing an event planning app for your business, then this blog is a must-read for you. 

So, let’s today discuss some of the best event apps in the market to get a better idea of what is behind their success. Before we do so, let’s first understand the basics of event apps and why you need one. 

Key Statistics for Event Apps

  • The event technology market is undergoing a major transformation and is projected to grow by 10.65% between 2019 and 2025, according to a survey report.
  • Event apps have proven to be a worthwhile investment for businesses, with 91% of them reporting a positive ROI.
  • Over 60% of businesses have experienced improved user engagement by 60%
  • The report also revealed that 60% of the users frequently use their mobile phones during meetings and events, and 88% of them consider event apps to be “very important” for their business.

What Are Event Apps? 

The Perfect Event App to Make Your Event Stand Out

An event app is a planning and administration application that helps in planning and managing events with various tools that enhance the experience of both the attendees and the organizers. 

With an event app, you can easily access features such as schedule, profile, and chat, which make the event process more smooth and enjoyable before, during, and after the event. 

Event apps are a recent technology trend that has been growing steadily and is likely to be in our lives longer than we can expect. Today, you can find event apps for all kinds of events, from professional conferences, meetings, and exhibitions to academic and entertainment events. 

Moreover, these apps have evolved and innovated since they first came out. Now, they are designed to handle every aspect of the event planning process with solutions for networking, content engagement, and audience interaction.

What Do Event Apps Do?

Planning a marketing strategy, choosing a venue(online or offline), and creating a registration page can help attract more attendees to your event. However, this is not sufficient to maintain and keep your attendees interested and updated during your event. And that’s where an event app can assist you. 

Event app features can help you increase engagement rates and event ROI while saving your resources and efforts. The success of an event depends on two factors - event engagement rate and the event ROI. 

Why Do You Need an Event App for Your Business? 

There are not only one or two but many reasons that necessitate an event app for your business. So, let’s take a look at some compelling reasons why your business needs event apps. 

Build Your Community 

Event apps can help businesses build a strong network of people who share their interests and goals. You can offer features like interactive sessions, news updates, engaging publications, and gamification, which can turn your network of attendees into a community. The app and its notifications feature can help you enhance this community feeling before, during, and after your event. 

Seamless Communication with Attendees 

An event app can enable you to communicate and interact with your attendees in various ways. As an event planner, you can use the app to send any message or update to everyone’s device, ensuring that attendees and performers are always informed. 

Users can access the whole event schedule and also make their own personal plans. With personalized reminders and synced notifications across all devices, they won’t miss any presentation or networking opportunity.

No More Physical Print

Printed media is not the best option for event planners who want to create a detailed and dynamic overview of their events, especially if they are virtual or hybrid. Print media cannot be updated easily if there are any changes in the program. This is not only inconvenient but also wasteful and unsustainable. 

In the current situation, changes are more frequent than ever. The app solves this problem by allowing instant updates and notifications for the attendees.

Boost Sponsors Revenue

Sponsors want to use your event as an opportunity to reach out to a specific audience. An event app gives them a new and better way to connect with that audience. They can do this for a longer time, as the app can be used before, during, and after the event.

Easy Event Planning for Attendees

Attendees can create their own personalized program with ease. They can find out what sessions they want to attend, when and where they are happening, and how to get there. The app will send timely reminders to the attendees, so they don't miss any virtual or in-person session, exhibitor booth, or networking opportunity. 

They can also access all the multimedia materials, such as slides, videos, and speaker profiles, with just a few taps. The app makes the event experience more engaging and enjoyable for everyone.

Real-time Event Analytics

The app gives event organizers the advantage of real-time data. Analytics are crucial for making changes to the event as needed. The app data enables these changes to be made during the event, not just after. This enhances the event experience and ROI.

Keep Up with Attendee Preferences

The Covid pandemic has brought several key changes in our lives. However, expectation for flexibility and adaptability has become a new normal, especially in the field of entertainment. The virtual and hybrid events allow organizers to create excellent experiences for attendees, which helps foster engagement, community building, and networking. The emergence of event apps has made it all more possible and accessible than ever before. 

10 Best Event Apps to Look Out for in 2023

Let’s take a look at some popular yet useful event planning and management apps to watch out for in 2023. 

vFairs Mobile App

vFairs Mobile App - The Ultimate Solution for Virtual, In Person & Hybrid  Events in 2023 - YouTube

vFairs is one of the best free event apps and an ultimate companion for your virtual, hybrid, and in-person events. In fact, vFairs is a renowned industry leader that always delivers excellence in all aspects of event organization and management. The application has established itself as one of the pioneers of virtual platforms that can create and run successful events. 

Building on its legacy of connecting people across the globe through amazing events, vFairs introduced its mobile event app. The mobile event app is committed to bringing innovative ways of connecting people to life. It has become the backbone of successful events. 

The app boosts engagement and keeps the audience interested in the opportunities for a longer duration. The comprehensive mobile application has a wide range of event features that make it one of the best apps for events in 2023. The extensive features make the vFairs mobile event app the ultimate choice for all event planners.

Core Features

  • Easy Check-In
  • Innovative Lead Capture 
  • Networking Features
  • Touchless/Digital Content
  • On-Time Reports and Analytics
  • Watch Webinars On-The-Go
  • Easy Event Navigation and User-friendly Interface
  • Use-case Specific Features
  • Advanced Security Features

CrowdCompass App 

Cvent on X: "CrowdCompass wants to help you build your perfect mobile event  app. #eventtech @CrowdCompass" / X

CrowdCompass is a mobile event app that caters to the growing event management industry. According to their marketing, the app is suitable for various types of events, from small gatherings of 50 people to large-scale conferences of 50,000 attendees. The app is designed for event organizers or businesses that want to host one or more events every year.

While the CrowdCompass app is a popular app for events, it does not have as many features as the vFairs mobile event app, which offers more functionality and flexibility. 

The app still has some elements that can keep the audience interested and connected. What surprised us was that despite being advertised as a comprehensive mobile app solution, CrowdCompass actually works as a web-based solution for Windows and Android phones. 

This might make some customers wonder if the app is the right choice for their events. To help you make up your mind, here are some features of CrowdCompass that you should know.

Core Features

  • Event Guide
  • Networking
  • Best mobile event apps for conferences
  • 1:1 Messaging
  • Security

Webex Events App

Webex Events (formerly Socio) - Product Updates

Webex Events is a mobile event app that was previously known as Socio. It is designed to enhance virtual, hybrid, and in-person events with its comprehensive management platform. You can create multi-track events with this app. The app allows you to personalize your virtual events with live and on-demand streaming, registration, ticketing, and engaging attendee networking.

For in-person events, the app also provides onsite check-in, badge printing, lead retrieval, and live display features. It is a well-known fact that an event app can boost the attendee's satisfaction and the event ROI. 

WebEx’s official website agrees with this statement. But we still need to see if the mobile event app can live up to its promises. Here are some of the features of the mobile event app.

Core Features

  • Option to choose a Standard or Branded App
  • Live to Stream
  • Networking
  • Sponsorship Tools

Whova Mobile App

Whova is one of the best conference apps that provides a complete solution for event planning and management. The app helps you organize your event from start to finish, with features like online registration, event promotion, and attendee engagement. Whova is one of the best apps for events because it makes your event more interactive and memorable for your attendees.

With Whova, you can create an engaging event that connects your attendees with each other and with your speakers. The app has some of the best features for events that will make your event stand out from the rest. Whova aims to deliver a rich and immersive experience for your attendees through its mobile app.

Whova's mobile app has many features that you might want to use for your event or conference. Here are some of the key features that Whova offers in its mobile app.

Core Features

  • Track event schedules
  • Check-in/Comment/Vote
  • Maps
  • Offline Availability

Hoppin Mobile App

Mobile App - Engage Online and On-Site Attendees | Hopin

Hopin is a comprehensive solution for hosting events of any kind, whether they are virtual, hybrid, or physical. The platform allows organizers to create online sessions, conferences, workshops, and more. 

The Hopin mobile app lets users connect via video, interact in real time, and access events from anywhere. The app can be downloaded on iOS and Android devices. 

But before you choose the app as your go-to tool for running a great event, listen to what the company has to say about it. Hopin website article says: “Please note the app only provides basic functionality at this time and it is aimed mainly at attendees, we strongly advise whenever possible to use a desktop or laptop to enjoy the full Hopin experience and functionality.” 

So, it is wise to not depend entirely on the mobile app for organizing and delivering a successful event.

Core Features

  • Engagement features
  • Sessions
  • Interact and Engage

Hubilo Mobile App

Event Strategy: A Comprehensive Guide to Master Events | Hubilo

Hubilo is one of the best free event apps for conferences, whether you are planning to host them virtually or hybrid. The app promises to drive higher engagement and provide access to the most advanced features like analytics, engagement, and more. 

The mobile app has minimalistic navigation that helps attendees navigate to what they really want, browse the entire event, and join it. 

Core Features 

  • Smart Matchmaking
  • Personalized Journeys

EventMobi Mobile App

EventMobi | The Event Platform That Makes Event Management Easy - YouTube

If you are looking for a great app for your event planning and management, we recommend you to check out the EventMobi mobile app. This app is designed to help you create personalized and engaging events that connect your attendees and speakers. 

You can customize and integrate the app with your event website, registration, and agenda. You can also use the app to create immersive virtual experiences for your online events. 

However, there is a limitation to the app. It can only handle up to 10k attendees for virtual events, so it is not suitable for larger-scale events. EventMobi claims that its app can boost the engagement and ROI of your events. But does it really deliver on its promise? Let’s take a look at what the app can do.

Core Features

  • Agenda
  • Networking
  • Maps
  • Live Chat and Q&A


Nothing beats the feeling of getting closer to your favorite artists by buying their merchandise. But it can be frustrating to arrive at the venue early and find nothing. That’s why Katie Yarnell created the Merchmate app, a convenient way for concertgoers to save time and money! 

The app shows you a list of events near you, so you can plan ahead for the concerts you want to attend. Each event has a brief introduction of the artist, and the best part is a button that lets you browse their merch. 

You can see the sizes and price details, and even add them to your wish list, so you don’t have to worry about them running out of stock while you wait in line. The app has a simple and elegant design, with a focus on the app’s unique features. The buttons are in soft, rounded pink colors that contrast well with the ample white space.

Core Features

  • Informative & easy to navigate 
  • Listing available
  • Clean screens

Top Table Planner

With Top Table Planner, you can easily create a seating plan for your event guests. You can move tables and guests around with a simple drag-and-drop action. You can experiment with different layouts until you find the one that suits your event best. 

Whether you are planning a wedding, a banquet, or any other large dining event, this app is ideal for you. You can also use it for arranging seats in rows, for example, at a conference. You can enjoy the app for free for 7 days before you decide to purchase it.

Core Features

  • Free Trial for 7 Days
  • Best for weddings & large dining events

Planning Pod

Planning Pod is a comprehensive suite of awesome tools for event planning. You can use it to manage everything from attendees to productivity, team collaboration, business management, and customization. 

You can set up seating, sign up guests, create event websites, and handle a guest list. You can also make schedules, budgets, to-do lists, calendars, and more. If you are always planning big events, then Planning Pod might be the perfect helper for you.

Core Features

  • Best for corporate meetings
  • Event Calendar
  • To-do list

List of Basic Features of an Event App

Now that you have understood how can event apps enhance your business and give you a chance to connect with your audience more effectively and generate revenue. So, if you’re planning to get started with the event app development, note down some basic features you should never miss out on integrating into your app: 

  • Location Tracking
  • Easy Onboarding
  • Event List
  • Event Categories
  • One-click Event Booking
  • In-app Payments
  • Social Sharing
  • Favorite List
  • Photo/Videos
  • Push Notification
  • Multi-language Support
  • Event Session and Schedule
  • Calendar View
  • News Updates
  • Real-time Updates
  • Organizer Details

The Cost of Developing an Event App for Your Business

The estimated cost of event apps can be anywhere from $15,000 to $45,000, depending on what functions you want, how you want it to look, and what tools and technologies you use. The location and experience of the app development company also affect the cost. 

For example, a mobile app development company in the USA might charge you $100 to $150 per hour, while a top-notch native mobile app development company in India might charge you only $15 to $50 per hour. In the UK, the hourly rate of the best mobile application development companies is around $120 or more.

How Can Mtoag Technologies Help? 

If you need professional help for your event app development project, you can count on our reliable app development services. We can build a fully-fledged, feature-rich mobile event app for you under your budget and stipulated timeline.

Here’s how we can help you: 

  • We offer consulting services, guiding you throughout the development journey, from ideation to post-development support. 
  • We have a team of adept developers, project managers, graphic designers, front-end and back-end developers, and QA professionals. 
  • Our client-first communication approach allows us to share real-time updates on each stage of the project. 
  • We ensure the successful launch of your event app to the App Store and Play Store. 
  • You can count on us for the after-development and support services. 


We have given you a lot to think about event app development, with a comprehensive list of some best event apps. However, choosing the best event planning app idea depends on various aspects, including your budget, features, and development type. 

Remember, your businesses’ unique requirements and preferences will drive your choice. An ideal event app is one that can boost your user experience and engagement. So, sit back, relax, take your time, and leverage our professional services. 


What Is a Mobile Event App?

An event app is a planning and administration application that helps in planning and managing events with various tools that enhance the experience of both the attendees and the organizers. 

How Do I Create An Event Management App?

Building an event management app requires technical capabilities, experience, and expertise. Therefore, the best way to create an event app is to contact a professional mobile app development company. 

What Are The Best Free Event App Builder?

Some of the free event app builders include Appypie, Jotform, Clickup, and AppsGeyser. 

How Do I Choose An Event App?

To choose an event app, you should:

  • Define your event needs and budget.
  • Research and compare different app platforms.
  • Test the app's features and usability.
  • Check the branding and customization options.

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